Conference Room Reservation Form

To check room availability contact Property Management at 360-528-4020 or the Reception desk at 360-528-4023. To request a room, please submit the Reservation Form below.

A Reservation Form must be submitted at least two (2) business days prior to the proposed meeting/event. Your reservation is not "confirmed" until a confirmation email is received from Property Management. A room may be placed on "HOLD" for 24 hours only. Once expired, the room will revert to available for use again. Please schedule the smallest appropriate unit for your meeting. Larger meetings requiring a full room must specify A, B, and C rooms.

Reservations are limited to work related use for DOT, DOR or DOC employees located in the ELG Building. Parking at ELG Building is limited. Off-site meeting attendees should make arrangements to carpool whenever possible.

Please correct the following errors before submitting:

Date of Meeting:

Start Time:

End Time:

Name of Meeting:

Requestor Contact Information

Name:

E-mail Address:

Phone Number:

Department:

Number of Attendees from ELG Building:

Number of Off-site Attendees:

Room and Style Requested:

Will there be food served?

Yes No

If Yes, will a separate food table be required?

Yes No

Special notes or comments:

I have read and agree to the ELG Building Conference Center Guidelines and Use Agreement

Conference Room Set-up Information

Attendee numbers reflect each room's maximum capacity for that style set-up. Styles can be request for fewer people than specified.

Room Number	Theater no tables	W-Shape chairs & tables	Classroom chairs & tables	U-Shape chairs & tables	Block chairs & tables	Groups chairs & tables	Boardroom chairs & tables
1028 - (A, B, & C)	120	80	76	66	40	42	34
1028 - (B & C)	60	30	24	28	20	18	20
1028 - (A)	60	42	32	34	24	24	20
1028 - (B)	25		12		8		16
1028 - (C)	25		12		8		16

1034 - Boardroom							14
1037 - Training Room			22

Style	Definition
Theater	1 head table, chairs only for specified number of people
W-Shape	Tables arranged in a "W" shape, chairs on inside and outside of shape
Classroom	1 head table, table and chairs in rows for specified number of people
U-Shape	Tables arranged in a "U" shape, chairs on inside and outside of shape
Block	Tables arranged in a block circle, chairs on outside only
Groups	Three tables each for groups of 6
Boardroom	2 continuous rows of tables facing each other